Privacy Policy

Effective date: October 19, 2026

Operator and contact

XUPEI, an individual operator based in China, operates Email Signature at emailsignature.email. For privacy questions or information requests, email help@emailsignature.email.

Information used by the service

The editor saves drafts and preferences in your browser. Drafts can contain contact details, design settings and locally selected images. They are separate from account saves and are not automatically uploaded as saved signatures. Clearing site data removes that browser's local copies, not server records or published images.

Sign-in provides your email, profile name, profile photo and provider account identifier. We also record the sign-in IP address and account timestamps. Session cookies maintain your sign-in. Saving to your account sends your signature name, contents and design to the service, with revision history associated with your account. Free-export records and purchased-template access help apply account limits and deliver features.

When checkout is enabled, Waffo hosts checkout and processes payment and card details. We send purchase, account and template identifiers needed to associate an order with your account. We store order references, amounts, status and verified payment notifications, which can include billing contact information. The application does not collect full card numbers or card security codes. Support requests contain the information you choose to send.

Published images and external services

Publishing a logo or handwritten signature uploads the relevant images for email use. Anyone with the URL can view them. Editing a signature or receiving a refund does not automatically replace or delete published files. Removing a file cannot recall images or emails already retained by recipients, mail providers or caches. Permanent hosting is not promised.

Cloudflare provides application hosting, D1 database and R2 image storage. The enabled sign-in provider, Waffo and its payment providers process their parts of the service. Support email is forwarded through Cloudflare to a Gmail inbox for handling. Using these providers can involve processing outside your country. We do not specify a guaranteed storage country. External image URLs and links make requests to their respective hosts, which handle those requests under their own terms.

Purposes, retention and requests

We use this information to provide sign-in, drafts, account saves, public images, purchased access, payment reconciliation, security and support. Retention depends on the information and these purposes, including accounting, dispute handling and legal obligations; no fixed deletion period is promised here.

You may request access, correction or deletion through the contact above. We may ask for proportionate evidence of account or content ownership. The application has no automatic account or public-image deletion control. We assess requests, explain relevant limits, and consider public image links used in previously sent emails. Deleting browser data does not make a server-side deletion request. Nothing in this policy limits applicable privacy rights.